POP3 Setup for All Versions of Microsoft Outlook

Your desktop installation of Outlook can be configured to read your messages using POP3. We support all of the major releases of Microsoft Outlook, which includes Outlook 2003 through Outlook 2013.

In order to create a POP3 connection in Microsoft Outlook, you will need the following pieces of information:

Account Information – This information is provided to you when your E-Mail account is created. If you are unsure of your credentials, we can assist you with resetting your information.

Email Address: YourEmail@YourDomainName.com
Username: YourUsername
Password: YourPassword

Server Information
Incoming Server: pop3.vcsny.com
Incoming Port: 995 (SSL)
Outgoing Server: smtp.vcsny.com
Outgoing Port: 587 (Auto)

Provided in this email are instructions on how to configure outlook 2010 & 2013, as well as older versions such as Outlook 2003 & Outlook 2007.

Setting up outlook 2010/2013

  1. Select Tools, then Email Accounts
  2. Open Microsoft Outlook
  3. Select Add a new e-mail account, and then click Next
  4. Select E-Mail Account and click next
  5. Select Manually configure server settings or additional server types and then click next
  6. Select Internet E-Mail and then click next
  7. Enter Your Name as you would like it displayed
  8. Enter your Email address (see above)
  9. Enter the incoming server address (as shown above) into the Incoming Mail (POP3) server field
  10. Enter the outgoing server address (as shown above) in the Outgoing Mail (SMTP) field
  11. Enter your username and password (as shown above) in the fields provided under Logon Information
  12. Check the box Remember Password
  13. Click the box More Account Settings
  14. It is not necessary to change the name of the mail account.
  15. Enter your Email Address in the field Reply Email (as shown above)
  16. Click the tab at the top labeled Outgoing Server
  17. Check the box My Outgoing server (SMTP) Requires Authentication, and select ┬ŁUse Same Settings as my Incoming Mail Server
  18. Click the tab labeled Advanced at the top.
  19. Check the box that says This server requires an encrypted connection (SSL) under Incoming server (POP3). Also ensure sure port is 995
  20. Change the port for the outgoing SMTP server to 587
  21. Click Ok to return you to the previous screen
  22. Click Next to end the wizard
  23. Click Finish to close the wizard
  24. Click the Send Receive button in Microsoft outlook

You may see a screen prompting you to enter your username and password. This only needs to be done the first time outlook is set up. Re-enter your username and password, then click Ok.

Setting up outlook 2003/2007

  1. Open Microsoft Outlook
  2. Select Tools, then Email Accounts
  3. Select Add a new e-mail account, and then click Next
  4. Select POP3 and click next
  5. Enter Your Name as you would like it displayed
  6. Enter your Email address (see above)
  7. Enter the incoming server address (as shown above) into the Incoming Mail (POP3) server field
  8. Enter the outgoing server address (as shown above) in the Outgoing Mail (SMTP) field
  9. Enter your username and password (as shown above) in the fields provided under Logon Information
  10. Check the box Remember Password
  11. Click the box More Account Settings
  12. It is not necessary to change the name of the mail account.
  13. Enter your Email Address in the field Reply Email (as shown above)
  14. Click the tab at the top labeled Outgoing Server
  15. Check the box My Outgoing server (SMTP) Requires Authentication, and select Use Same Settings as my Incoming Mail Server
  16. Click the tab labeled Advanced at the top.
  17. Check the box that says This server requires an encrypted connection (SSL) under Incoming server (POP3). Also ensure sure port is 995
  18. Change the port for the outgoing SMTP server to 587
  19. Click Ok to return you to the previous screen
  20. Click Next to end the wizard
  21. Click Finish to close the wizard
  22. Click the Send Receive button in Microsoft outlook

You may see a screen prompting you to enter your username and password. This only needs to be done the first time outlook is set up. Re-enter your username and password, then click Ok.