POP3 Setup for All Versions of Microsoft Outlook

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Your desktop installation of Outlook can be configured to read your messages using POP3. We support all of the major releases of Microsoft Outlook, which includes Outlook 2003 through Outlook 2013.

In order to create a POP3 connection in Microsoft Outlook, you will need the following pieces of information:

Account Information – This information is provided to you when your E-Mail account is created. If you are unsure of your credentials, we can assist you with resetting your information.

Email Address: YourEmail@YourDomainName.com
Username: YourUsername
Password: YourPassword

Server Information
Incoming Server: pop3.vcsny.com
Incoming Port: 995 (SSL)
Outgoing Server: smtp.vcsny.com
Outgoing Port: 587 (Auto)

Provided in this email are instructions on how to configure outlook 2010 & 2013, as well as older versions such as Outlook 2003 & Outlook 2007.

Setting up outlook 2010/2013

  1. Select Tools, then Email Accounts
  2. Open Microsoft Outlook
  3. Select Add a new e-mail account, and then click Next
  4. Select E-Mail Account and click next
  5. Select Manually configure server settings or additional server types and then click next
  6. Select Internet E-Mail and then click next
  7. Enter Your Name as you would like it displayed
  8. Enter your Email address (see above)
  9. Enter the incoming server address (as shown above) into the Incoming Mail (POP3) server field
  10. Enter the outgoing server address (as shown above) in the Outgoing Mail (SMTP) field
  11. Enter your username and password (as shown above) in the fields provided under Logon Information
  12. Check the box Remember Password
  13. Click the box More Account Settings
  14. It is not necessary to change the name of the mail account.
  15. Enter your Email Address in the field Reply Email (as shown above)
  16. Click the tab at the top labeled Outgoing Server
  17. Check the box My Outgoing server (SMTP) Requires Authentication, and select Use Same Settings as my Incoming Mail Server
  18. Click the tab labeled Advanced at the top.
  19. Check the box that says This server requires an encrypted connection (SSL) under Incoming server (POP3). Also ensure sure port is 995
  20. Change the port for the outgoing SMTP server to 587
  21. Click Ok to return you to the previous screen
  22. Click Next to end the wizard
  23. Click Finish to close the wizard
  24. Click the Send Receive button in Microsoft outlook

You may see a screen prompting you to enter your username and password. This only needs to be done the first time outlook is set up. Re-enter your username and password, then click Ok.

Setting up outlook 2003/2007

  1. Open Microsoft Outlook
  2. Select Tools, then Email Accounts
  3. Select Add a new e-mail account, and then click Next
  4. Select POP3 and click next
  5. Enter Your Name as you would like it displayed
  6. Enter your Email address (see above)
  7. Enter the incoming server address (as shown above) into the Incoming Mail (POP3) server field
  8. Enter the outgoing server address (as shown above) in the Outgoing Mail (SMTP) field
  9. Enter your username and password (as shown above) in the fields provided under Logon Information
  10. Check the box Remember Password
  11. Click the box More Account Settings
  12. It is not necessary to change the name of the mail account.
  13. Enter your Email Address in the field Reply Email (as shown above)
  14. Click the tab at the top labeled Outgoing Server
  15. Check the box My Outgoing server (SMTP) Requires Authentication, and select Use Same Settings as my Incoming Mail Server
  16. Click the tab labeled Advanced at the top.
  17. Check the box that says This server requires an encrypted connection (SSL) under Incoming server (POP3). Also ensure sure port is 995
  18. Change the port for the outgoing SMTP server to 587
  19. Click Ok to return you to the previous screen
  20. Click Next to end the wizard
  21. Click Finish to close the wizard
  22. Click the Send Receive button in Microsoft outlook

You may see a screen prompting you to enter your username and password. This only needs to be done the first time outlook is set up. Re-enter your username and password, then click Ok.

Adding An Exchange Email Account on Android Devices

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Steps for adding an Exchange Email on Android 8.0 (or higher):

You Will Need:

  • Your Email Address
  • Your Password
  • Server Addresss: VCSOWA.VCSNY.com
  • Domain: vcsny.com

If you are unsure of your account info, always give us a call so we can assist.

Steps

1. From the Home screen, tap the Email app

2. Select Corporate and tap Next

3. Enter your email address in the first box, then touch the Password box and enter your password. Touch Next

4. Your account information will automatically download from our exchange server.

5. Once your information is retrieved you need to give the exchange server authority to manage your phone. Click activate to finish the setup. Your mail should begin downloading shortly.

Manual Setup:

  1. From the Home screen, tap the Email app

2. Select Corporate and tap Next

3. Enter your full email address and your password, and then select Manual Setup

4. Enter your Email Address followed by your username in the following format: VCSNY\Username and then your password.  Next, enter the exchange server address: VCSOWA.VCSNY.COM and tap next.

5. Your account will then authenticate with our Exchange Server.

6. The Account options screen allows you to select the following ActiveSync options. In most cases the defaults can be left as is:
Email Sync Period – 3 Days is the default and is recomended
Sync Schedule: Auto – Mail will sync as soon as a new message is recevied.
Email retrieval size: 50kb is the default size. MEssages larger than this size will only download the headers. When you open the message you will be able to download the entire message.
Period to Sync Calendar: Default is 6 Months and can be increased if neccessary.
Notify me when email arrives: Default is Enabled (checked). Mark this option to have your device notify you that you have new email messages.
Sync contacts: Default is Enabled. Mark this option to synchronize your contacts to your device.
Sync calendar: Default is Enabled. Mark this option to synchronize your calendar to your device.
Sync tasks: Default is Enabled. Mark this option to synchronize your to do list to your device.
Sync Messages: This option should be disabled, it will sync SMS messages with the exchange server.
Tap Next

7. Enter a name for the account. This will help you easily identify this account if you add additional email accounts to your device. Then touch Don

8. Tap Done

If you have any questions or experience any difficulty setting up your phone, please let us know.

For an in depth walk-through of the steps listed below, visit our website: http://www.bulldogtechinc.com/business-services/exchange-email-archiving/

Configure an Email Account in Windows (Vista / 7 Mail)

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This tutorial is going to show you how to set up your email account(s) in Windows Vista Mail so you will be able to send and receive emails without going into webmail.

Open Windows Mail. Begin by clicking on the Tools link in the upper menu bar. On the pull-down screen, click on Accounts. This will open a new window. Click on the top button on the right-hand side, which is ADD.

This opens a Select Account Type window. You will choose from Email Account, Newsgroup Account and Directory Service. Make sure the Email Account option is selected and click on the Next button.

The next screen is your name. Enter the Name as you would like it to appear in the From field of outgoing emails. This could be your name, a department (sales department, billing department, etc) or a nickname or screenname. Then click the Next button. On the next screen is a box for you to enter your full email address. When you are done, click the Next button.

Set up email servers is the next screen. You will need to enter your Incoming and Outgoing server settings in the two boxes. This setting should be “mail.yourdomain.com” with the your domain being your actual domain, on both the incoming and outgoing. When you are done, click Next.

The next screen will ask for your email username and password. Enter your email address as your username in the first box. Then enter your email password in the second box. Make sure the Remember password box is checked. Click Next. This will take you to a Congratulations screen, where you will Finish and Save your information. Click Finish.

This takes you back to the Account box, and you can see your new account is listed. One more step before the account is completed. Click on the Properties on the right hand side. Then click on the servers tab. At the bottom of that page, select the Outgoing server requires authentication check box, where it says My server requires authentication. This means that Windows Mail will login to your mail server when sending mail, not only when receiving it, making sure that you are the only one that can send emails from your account. Click OK when finished.

That is all. You have successfully set up an email account, and can begin receiving and sending email to and from that account in Windows Mail. Click Close on the Accounts window. This ends this tutorial. Remember, you have to create the email accounts in your hosting account before they will work.

Configure Mail for Mac OS X.3

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How to Set Up Mail for Mac OS X.3

Open Mail.
Once you’ve opened Mail, click on the menu labeled “Mail,” and select “Preferences.”
Make sure you have the Accounts Icon selected. You’re presented with a window which contains three tabs, “Account Information, “Special Mailboxes,” and “Advanced.” First, let’s look at the “Account Information” tab.
The Account type was determined when you set up the account. You cannot change it unless you delete this account and create a new one. The account type is POP.
Description can be whatever you like, but it is recommended that you use something descriptive.
Email Address should be your domain email address.
Full Name can be your name, or whatever text you’d like to be seen as your name when you send email.
Incoming Mail Server should be pop3.vcsny.com
“User Name” should be your username.
Password is the password for your login name.
Outgoing Mail Server – You can edit the Outgoing Mail Server by pressing the “Server Settings” button.
The Outgoing Mail Server should smtp.vcsny.com and we use port 587
Leave Authentication at None. If this doesn’t work, you may need to set it for “Outgoing server requires authentication (Microsoft Outlook setting – this may vary for the Mac) – use same settings as the incoming mail server… basically, our outgoing server requires authentication – and it requires your email username/password.
Last, please take a look at the Advanced options.
Enable this account means that you will be able to send and receive mail from this group of mail settings.
Include this account when automatically checking for new mail, keep that checked.
Remove copy from server after retrieving a message means that Mail will delete every message you download from pop3.vcsny.com after it’s been downloaded, and after the time specified by the pull down menu just below that checkbox. We have set our OS X Mail program to delete the messages after one week.
You can use the “Remove now” button to delete any old mail on the server that’s sitting there right now, if you wish.
Prompt me to skip messages over [ ] KB will let you tell Mail to not download messages larger than a certain size. Most people just leave this off. This will tell Mail to not download any particular message exceeding a certain file size. If you don’t want to use it, leave the field blank.
We use SSL for incoming mail, the default port will be 995.
Authentication should be set to “Password.”
That’s it! Press OK and close the account window. You are ready to use Mail for OS X.

Manually Add Exchange Account For All Versions of Microsoft Outlook

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Steps for configuring Outlook 2010 / 2013:

1. Open Microsoft Outlook

2. If the Microsoft Outlook 2010 Startup window comes up, click Next to continue.

3. You are than asked if you would like to set up an an email account. Select Yes and click Next

4. Select Manually Configure Server Settings or Additional Server Types and click Next

5. Select Microsoft Exchange or Compatable Service and click Next

6. In the server field, enter VCSEXCH.VCSNY.com

7. In the user name field, enter your username

8. Click More Settings

9. You will be presented with a window titled Microsoft Exchange, with several tabs.

  • General Tab – do not change anything
  • Advanced – do not change anything
  • Security – do not change anything
  • Connection – check the box that says Connect To Microsoft Exchange using HTTP and then click the button that says Exchange Proxy Settings

10. In the field labeled Use this URL to connect to my proxy server for Exchange, enter the proxy server address: VCSOWA.VCSNY.com

11. In the field labeled Proxy Authentication Settings, change the security to Basic Authentication and click ok

12. You are then returned to the Microsoft Exchange window from before. Click ok to save the settings

13. Outlook will prompt you to restart Outlook for the changes to take effect. Click ok

14. You are then returned to the Add New Account window from before. Click on Check Name to locate your mailbox

15. A login box will now appear. enter your username in the format VCSNY\UserName and enter your password. Click ok

16. If successful, your email address will appear underlined in the username field. Click Next and then Finish to complete the setup

Steps for configuring Outlook 2007:

1. Open Microsoft Outlook

2. Go to Tools > Account Settings

3. Select New

4. You are than asked if you would like to set up an an email account. Select Yes and click Next

5. Select Manually Configure Server Settings or Additional Server Types and click next

6. Select Microsoft Exchange or Compatable Service and click Next

7. In the server field, enter the server name: VCSEXCH.VCSNY.COM

8. In the user name field, enter your username

9. click More Settings

10. You will be presented with a window titled Microsoft Exchange, with several tabs.

  • General Tab – do not change anything
  • Advanced – do not change anything
  • Security – do not change anything
  • Connection – check the box that says Connect To Microsoft Exchange using HTTP and then click the button that says Exchange Proxy Settings

11. In the field labeled Use this URL to connect to my proxy server for Exchange, enter the proxy server address: VCSOWA.VCSNY.COM

12. In the field labeled Proxy Authentication Settings, change the security to Basic Authentication and click ok

13. You are then returned to the Microsoft Exchange window from before. Click ok to save the settings.

14. Outlook will prompt you to restart Outlook for the changes to take effect. Click ok

15. You are then returned to the Add New Account window from before. Click on Check Name to locate your mailbox

16. A login box will now appear. enter your username in the format VCSNY\UserName and enter your password. Click ok

17. If successful, your email address will appear underlined in the username field. Click Next and then Finish to complete the setup.

Outlook will now begin synchronizing your mailbox with your local Outlook. You can now begin sending and reading your messages.

If you have any trouble setting up your Outlook, let us know and we will be happy to assist!