Options Tab & Calendar Views In Webmail

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Using the Options Tab and Changing Calendar Views:

webmail-options-menu

  1. Set Automatic Replies (Out Of Office Message)
  2. Video

    Procedure:
    auto-reply

    • Click options and then select “Set Automatic Replies”.
    • Select “Send Automatic Replies”
    • Check the box “Send replies only during this time period” and fill in the Start Time and End Time.
    • Fill in the message to be sent out.
    • Scroll down and check the box “Send Automatic Replies messages to senders outside my organization”
    • Re-Enter the auto reply message to be sent out.
    • Click Save.
  3. Changing Your Password
  4. Video

    Procedure:
    change-password

    • Click options and then select “Change Your Password”.
    • Enter Your Current Password.
    • Enter your new password, twice to confirm.
    • Click Save.
  5. Create Inbox Rule

Changing Views In The Calendar
Video

Procedure
The Calendar has 4 primary views that can be changed by clicking one of the four calendar icons:
calendar-views-toggle

  • 5 Day Work Week
  • 7 Day Work Week
  • Single Day View
  • 30 Day (Month) View

calendar-views

Adding A POP 3 Account To Your Android Device

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Video

Steps

  1. Open the Email App and select Add Account. Enter your email address and click next
  2. When prompted, select pop3
  3. When prompted, enter your password and click next
  4. When propted, enter your username
  5. Incoming Server Settings – Change the following:
    1. incoming server to: pop3.vcsny.com
    2. Change the port to 995
    3. Set Security Type to SSL/TLS
  6. Click Next
  7. Outgoing Server Settings – Change the following:
    1. incoming server to: pop3.vcsny.com
    2. Change the port to 995
    3. Set Security Type to SSL/TLS
  8. Click Next
  9. On the next screen, leave the default options unchanged and then Click Next again
  10. Finally, enter your First and Last name to be shown on message replies. Click Next to finish.

Accessing Webmail

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How to Access Your Webmail

  1. In your Internet browser, type the webmail url into the address bar: mail.[yourcompanyname].com. You can also use the alternate link https://vcsowa.vcsny.com.

    If you are logging in from your own, personal computer (not a shared one for instance, at a library or cyber cafe), select the option for “This is a private computer”.
    There are extra security parameters in place that protect your account, such as logging you off after a period of inactivity, should you leave public or shared computer checked.

  2. Enter your username in the username field
  3. Enter your password in the password field
  4. Click Sign In

    If you are accessing web-mail from a slow connection, it is recommended that you select the light version. It provides the same basic functionality, while using less bandwidth.

Note for internet explorer 11 users:

Internet Explorer 11 sometimes requires that you access web-mail using compatibility mode. To add web-mail to your browsers compatibility view settings, you must do the following:

  1. With Internet Explorer open, select tools (it looks like a tiny gear or cog, on the upper right hand side of the screen) and then select “compatability view settings”
  2. In the field under Add This Website, type in vcsny.com and click add.
  3. Check off (to enable) the two check boxes at the bottom of the screen:
    Display intranet sites in Compatibility View
    Use Microsoft Compatibility Lists
  4. Click Close to Finish
  5. Restart your browser and then try logging into web-mail.

Should you have any issues logging in, please contact us.

Click Here for a complete walkthrough on how to use webmail.

POP3 Setup for All Versions of Microsoft Outlook

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Your desktop installation of Outlook can be configured to read your messages using POP3. We support all of the major releases of Microsoft Outlook, which includes Outlook 2003 through Outlook 2013.

In order to create a POP3 connection in Microsoft Outlook, you will need the following pieces of information:

Account Information – This information is provided to you when your E-Mail account is created. If you are unsure of your credentials, we can assist you with resetting your information.

Email Address: YourEmail@YourDomainName.com
Username: YourUsername
Password: YourPassword

Server Information
Incoming Server: pop3.vcsny.com
Incoming Port: 995 (SSL)
Outgoing Server: smtp.vcsny.com
Outgoing Port: 587 (Auto)

Provided in this email are instructions on how to configure outlook 2010 & 2013, as well as older versions such as Outlook 2003 & Outlook 2007.

Setting up outlook 2010/2013

  1. Select Tools, then Email Accounts
  2. Open Microsoft Outlook
  3. Select Add a new e-mail account, and then click Next
  4. Select E-Mail Account and click next
  5. Select Manually configure server settings or additional server types and then click next
  6. Select Internet E-Mail and then click next
  7. Enter Your Name as you would like it displayed
  8. Enter your Email address (see above)
  9. Enter the incoming server address (as shown above) into the Incoming Mail (POP3) server field
  10. Enter the outgoing server address (as shown above) in the Outgoing Mail (SMTP) field
  11. Enter your username and password (as shown above) in the fields provided under Logon Information
  12. Check the box Remember Password
  13. Click the box More Account Settings
  14. It is not necessary to change the name of the mail account.
  15. Enter your Email Address in the field Reply Email (as shown above)
  16. Click the tab at the top labeled Outgoing Server
  17. Check the box My Outgoing server (SMTP) Requires Authentication, and select ┬ŁUse Same Settings as my Incoming Mail Server
  18. Click the tab labeled Advanced at the top.
  19. Check the box that says This server requires an encrypted connection (SSL) under Incoming server (POP3). Also ensure sure port is 995
  20. Change the port for the outgoing SMTP server to 587
  21. Click Ok to return you to the previous screen
  22. Click Next to end the wizard
  23. Click Finish to close the wizard
  24. Click the Send Receive button in Microsoft outlook

You may see a screen prompting you to enter your username and password. This only needs to be done the first time outlook is set up. Re-enter your username and password, then click Ok.

Setting up outlook 2003/2007

  1. Open Microsoft Outlook
  2. Select Tools, then Email Accounts
  3. Select Add a new e-mail account, and then click Next
  4. Select POP3 and click next
  5. Enter Your Name as you would like it displayed
  6. Enter your Email address (see above)
  7. Enter the incoming server address (as shown above) into the Incoming Mail (POP3) server field
  8. Enter the outgoing server address (as shown above) in the Outgoing Mail (SMTP) field
  9. Enter your username and password (as shown above) in the fields provided under Logon Information
  10. Check the box Remember Password
  11. Click the box More Account Settings
  12. It is not necessary to change the name of the mail account.
  13. Enter your Email Address in the field Reply Email (as shown above)
  14. Click the tab at the top labeled Outgoing Server
  15. Check the box My Outgoing server (SMTP) Requires Authentication, and select Use Same Settings as my Incoming Mail Server
  16. Click the tab labeled Advanced at the top.
  17. Check the box that says This server requires an encrypted connection (SSL) under Incoming server (POP3). Also ensure sure port is 995
  18. Change the port for the outgoing SMTP server to 587
  19. Click Ok to return you to the previous screen
  20. Click Next to end the wizard
  21. Click Finish to close the wizard
  22. Click the Send Receive button in Microsoft outlook

You may see a screen prompting you to enter your username and password. This only needs to be done the first time outlook is set up. Re-enter your username and password, then click Ok.

Configure an Email Account in Thunderbird

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This is a tutorial to assist you in configuring an email account in the program Thunderbird.

Start by opening Mozilla Thunderbird, and finding the menu at the top of the window. Find Tools, and click on the link. In the drop down menu, at the bottom you will find the listing for Account Settings.. click on that. The Account Settings window will open. Scroll down, and on the left hand side click on the Add Account button.

This will open the Account Wizard window. Make sure the Email Account option is selected, and click on Next. This opens the Identity window. In the first box, enter your name as you would like it to appear in the From field of outgoing emails. The second box is for your complete email address, the one others use to send email to you. When you are done, click on the Next button.

The next window is Server Information. Now you need to enter your incoming server information, which was provided to you in your welcome email. Select POP for your server, and your server name will be “mail.yourdomain.com” with the yourdomain.com being the actual name of your domain. Then click Next.

This takes us to a User Name screen. You need to enter the email username this will be your entire email address. The second box is for your outgoing username, which is typically the same as your incoming username, unless you\’re using a different SMTP server. When you are done, click Next.

Now you need to enter a name for this new account, so that you can identify it in the mail list. For example, “Work Account” “Home Account”. etc. Click Next.

The last screen is a Congratulations. Verify that the information is correct and if everything looks right, click on Finish to complete the Wizard. This will take you back to the Account Settings screen. We now need to finish configuring the SMTP outgoing mail server. Scroll up, and under the account, in the list on the left hand side, you will see the Outgoing Server (SMTP) link. Click the link. It will open a box in the right-hand column called Outgoing Server Settings. In the box, click on the Default SMTP server that is listed. Then click Edit. This opens another small box. Where it says Server Name, in that box you are to enter the Outgoing server setting. It was given to you in your welcome email. Under Security and Authentication, make sure that the box is checked that says Use name and Password. This means that Thunderbird will login to your mail server even when sending an email and not just when receiving. This ensures that you are the only one that can send emails from your account. Most SMTP servers use the same username and password as the incoming POP servers. Enter your username in the box. Click OK when finished.

This will take you back to the account settings page, where you can see your account is listed. Scroll down the page, and click OK, to return to the main Thunderbird page.

We have now successfully set up Thunderbird to send and receive emails for this email account. You can do this for as many accounts as you wish, but remember, you have to create the account in your hosting Panel before it will work! This ends this tutorial.